Frequently Asked Questions

What is a usual schedule of Tenure and Promotion Process in CAS

Month	Process
March-April	CASDO notifies Department Chairs of the names of faculty members anticipated for P/T for the following Fall term
April	Chairs and applicants send list of potential external reviewers to Associate Dean for Faculty for approval
July	P/T application available
October	T/P applications due in CAS Dean's office
January	T/P applications due in Provost's office
March	Provost & Vice Provost meet with Deans
April	Provost & Vice Provost meet with President
May	BOR, or its legal successor, meet for tenure vote
June	Letters prepared and sent to candidates from the President

When do I find out the recommendations made by the various reviewers of my application?
Department recommendations: Before your application leaves your department. (Note: This varies by department. Some CAS departments do not notify their applicants of the department review results.)

College recommendations: Before your application is forwarded to the Provost's office, you will be asked to come review your application, which will now contain the College Committee and the Dean's recommendations. At that time, you can make photocopies of those documents, or other materials from the file as you wish. You will be asked to sign a statement that you have been given the opportunity to review the application.

Can you give some general guidelines about completing the Tenure and Promotion packet?

UNDER CONSTRUCTION

What about Supplementary Materials?
Supplementary materials are not required. If you feel they are necessary to your application please package them appropriately so they are secure and accessible to reviewers. Label them clearly with your name and department.

Supplemental materials are not sent to the Provost's office. They remain in the CAS Dean's Office until the process is finished in the spring term, at which time applicants are asked to pick them up from the Dean's office.

If I have questions about the Tenure and Promotion process who can I contact?
Your Department Chair should be your primary contact about the tenure and promotion process. If you need other assistance, please contact Sharon Smith, Coordinator for Faculty Recruitment and Development, at 974-9578, or Kathleen Heide, Associate Dean for Faculty, at 974-9589.

How many external reviewers do I need?
Tenure and Promotion: Submit at least 6 names; Minimum 3 will be selected

Promotion to Full: Submit at least 8 names; Minimum 5 will be selected

In either case, no more than 6 letters are to be included in the file

Will my application be returned to me?
No; the application itself will remain in the Provost's office. Supplemental materials will be returned to you when the entire process is completed.

I received credit toward tenure upon my hire. Can I return it so that I will have more time in rank at USF?
Yes. All or a portion of the credit may be withdrawn once prior to formal application for tenure.

Can tenured DROP participants vote in matters of tenure and promotion? Participation in DROP does not affect a faculty member's standing related to voting in tenure and promotion cases. They are still active, tenured faculty. Can faculty on Phased Retirement vote in matters of tenure and promotion? Tenure - no. Phased retirees relinquish tenure when they go into the program. Promotion - depends upon the governance document of the department and how it treats Phased retirement faculty in matters of departmental governance.