The Facilities and Equipment Fee is a flat fee assessed per student based on the cost of equipment maintained in specified classrooms, the percent usage of the equipment by each CRN, and the number of students enrolled or expected to be enrolled each academic semester. The fee is capped at $100.00 per student, per CRN. Departmental auxiliary accounts have been established to provide for the fiscal management of the revenue and expenditures related to this activity.
The Department is provided with the opportunity to evaluate these fees and reassess the amounts based on historical data from previous semesters. Two templates containing this historical information are provided to assist the Department in establishing its Facilities and Equipment Fee for each upcoming semester: The Budgets by Room Worksheet and the Add/Correct Worksheet.

Frequency: Bi-annual

To successfully complete the Budgets by Room Worksheet:

1. Review total annual cost and remaining cost to allocate.
2. Insert upcoming semester courses to be added, filling in all requested fields for each CRN.
3. Review and adjust the fees so the annual fee revenue does not exceed the total annual equipment cost associated with each room.
4. Copy upcoming semester course “adds” to the Add/Correct Worksheet.  Do this for each classroom as this is the best way to ensure that all of the required fees will be received and reported by the Registrar’s Office.

To successfully complete the Add/Correct Worksheet:

1. A pivot table is located in the lower right-hand corner of the worksheet.  This table is designed to sum all fees by CRN.  As there are CRN’s listed in multiple rooms, this table will ensure the sum of these fees do not exceed the $100.00 cap.  Adjust the source data to include all rows in the Add/Correct Worksheet.
2. Review and adjust any fees above the $100.00 cap on the Add/Correct Worksheet as well as the Budgets by Room Worksheet.  Note the impact to total annual revenue and total annual cost.
3. Send the fee proposals to the Staff Accountant in the CAS Dean’s Office for evaluation once it is has been reviewed for completeness and accuracy by the Department.

Related Business Processes
        Lab Fees

Name: Title: Department:

Rick Barnett Whittaker Staff Accountant College of Arts & Sciences Dean's Office

Campus Address: Phone: email:

CPR 107 813.974.3384 martina1@usf.edu

Process Owner: Forms:

College of Arts & Sciences Coming Soon

Training Opportunities:

Coming Soon