An expenditure transfer involves moving expenses from one fund (E&G, RO, Auxiliary, etc) to another. Each department is responsible for the reconciliation of their funds. After careful review, it may be determined that an expense was charged to their fund in error. For grants expenditure transfers must follow Direct Cost guidelines in that they must be allowable, reasonable and allocable. The charge can be removed by processing a non payroll expenditure transfer form. This form can only be used for non payroll items, there is another form used for payroll expenditures.

Frequency: Daily/Weekly/Monthly

1. Download non payroll expenditure transfer form.  This form can be found under the USF Research website, the CAS Office of Research website or contact Sonia Manna 4-3194 or Nita Desai 4-9575.
2. The form has three tabs, one is the Sample tab which contains information as to how to fill out the Journal entry form (second tab).  The third tab is where a justification needs to be entered and several questions answered.
3. Once the form is completed with the correct information, save it and attach it to an email and forward it to RNSEXPT@admin.usf.edu. If it is an expenditure transfer to a project, you will need to forward it to the accountable officer or Principle Investigator asking them to approve the transfer and send it back to you.   Once that is done you can forward his/hers response with the attached expenditure to the same email address mentioned.
4. You will receive email giving you information regarding what stage your transfer is in.

Related Business Processes
Pre Process:         Reconciliation
Post Process:        Reconciliation

Name: Title: Department:

Sonia Manna or Nita Desai Budget Analyst College of Arts & Sciences Dean's Office

Campus Address: Phone: email:

CPR 107 813.974.3194/9575 manna@cas.usf.edu desai@cas.usf.edu

Process Owner: Forms:

College of Arts & Sciences Non payroll expenditure transfer

Training Opportunities:

FAST