The Overview should be a brief narrative that provides a high-level description of the process, the University business requirement it’s designed to meet and some examples.

SAMPLE - Pay Distribution is the process used to distribute the salaries and benefit expenses for all the active employees in a department to the proper chartfield combinations in the University’s financial system (FAST). In an academic department salaries are generally charged to the E&G budget, but there are times when salary expenses for specific employees should be charged to other funding sources. Some common examples include faculty working on an externally funded grants or students hired through the Federal Work Study Program (FWSP).

Frequency: Bi-weekly

Provides steps required to complete the specific business process and identifies other business processes that are directly related as either predecessors or successor

1. Open the Excel spreadsheet for your department
2. Identify the rows for employees that require some change from the previous pay period and update the spreadsheet
3. Save a copy for your records and submit the updated spreadsheet (via e-mail) to Nita Desai
4. Review the salary and benefits expenses for each chartfield combination after they have been posted to (FAST) and the data is available in the Finance Mart

Related Business Processes

Pre Process: Appointments; Bi-weekly Payroll Certification
Post Process: Monthly reconciliation of Remaining Spending Authority (RSA)

Name: Title: Department:

Nita Desai Faculty Administrator College of Arts & Sciences Dean's Office

Campus Address: Phone: email:

CPR 107 813.974.9575 desai@cas.usf.edu

Process Owner: Forms:

College of Arts & Sciences Spreadsheet.xls

Training Opportunities:

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