As of July 1, 2011, the University has modified the capitalization policy and increased the equipment capitalization threshold to $5,000 and the library resources threshold to $250. The following information is a guide to help you handle future purchases as well as how to handle previously purchased items.

What does this mean for equipment purchased prior to July 1, 2011?

• USF Property office will manage the process centrally and no action is required from Academic Departments.
• All previously capitalized assets with a value less than $5,000 were automatically retired during fiscal year 2012. 
• DO NOT REMOVE TAGS.  The purchasing department has a process set up to handle these.
• Off Campus property is treated the same way. 

What does this mean for equipment purchased after July 1, 2011?

• Equipment valued at $5,000 and above, as well as library resources valued at $250 and above, will be capitalized; continue to use the previous procedures.
• Equipment valued less than $5,000 as well as library resources less than $250:
• These items are still considered equipment purchases but will not be capitalized.
• You should continue to utilize your Facility & Equipment auxiliary fund (if you have one) to replace approved equipment for courses.
• You will no longer use the OCO Purchases expense accounts; instead you will utilize the Material, Supplies & Equip OTH expense accounts or possibly the Computer Related – Material, Supplies & Equip. expense accounts.
• Some examples of expense accounts to use: (there could be others)
• 53600  -  SUPPLY/EQUIP LAB & RESEARCH
• 53900  -  SUPPLY/EQUIP OTHER
• 53901  -  SUPPLY/EQUIP TEAM EQUIPMENT
• 75055  -  UCS EQUIPMENT INT EXP < $5000
• 75051  -  UCS PERIPHERAL INT EXP < $5000

View Equipment Purchases Document from USF Controller's Office
View Asset Related Requistion Document

Name: Title: Department:

TBA Accountant College of Arts & Sciences Dean's Office

Campus Address: Phone: email:

CPR 107 813.974.3384 martina1@usf.edu