USF Philosophy Department

Travel

1. TAR – Travel Authorization Report

This form is used for both domestic and international travel.

Deadline: 2 weeks before travel

Information Needed: 

> Provide your itinerary and estimate the amount and type of charges you will be using.
> If you are using an airline and/or lodging, then list the name(s) on the TAR.
> If you are going to use Per Diem, you must list the time you leave Tampa and the time
you arrive back in Tampa.

2. TER – Travel Report

This form is used for both domestic and international travel.

Deadline: 30 days after travel

Information Needed: 

> All receipts and a copy of the conference brochure must be supplied.

> Conference/convention: an original copy of the brochure must be provided.
Travel will return the brochure per your request.
> Reimbursement Acknowledgement Form.
> For International Travel, see # 4 below for additional information needed.

Per Diem
Per Diem In-State or Out-of-State:
Breakfast $6.00, Lunch $11.00, Dinner $19.00. You do not need to keep meal receipts.
International Per Diem is different -- see below.

Car Rental
Use only AVIS #A113400. For reservations call 1-800/338-8277.
The State of Florida will only pay for a compact car from AVIS.

Mileage
Mileage is estimated by going to one of the websites:
http://maps.google.com/ or http://www.mapquest.com/, you may use any website you like.
Start with your home address and go to your destination address.
A copy of the map showing your address, the destination address and mileage must be provided.

3. Reimbursement Acknowledgement Form

This form is used for both domestic and international travel.

Submit this form with the TER each time you travel.

4. International Travel

a. Dollar Converter (convert US Dollars to another currency):

http://www.x-rates.com/calculator.html

A copy of the converter page showing the amount being converted
must accompany the Travel Report when traveling internationally.

b. US State Department Per Diem Rates

When claiming Per Diem the following two items must be copied
and accompany the Travel Report when traveling internationally.

1. M & IE Rates- By Country and Date of Travel:

http://aoprals.state.gov/web920/per_diem.asp

2. Appendix B - M & IE Rates by dollar amounts:

http://aoprals.state.gov/content.asp?content_id=114&menu_id=81